It takes careful planning and consideration to recruit successfully. When you fill a vacant or new position you have an opportunity to reflect on the work to be done, the need for change and what new skills might be required in the future.
When planning to recruit, you need to consider how you will schedule the various recruitment and selection tasks. You also need to make some important decisions about the position and complete certain tasks before you can get approval to recruit.
What to do
- Review the position to make sure it meets current and future staffing requirements.
- Assess current and future funding.The Faculty or Division can also explore joint funding and/or sponsorship by an outside. organisation. Further information can be found in the Jointly Funded Appointment Guidelines.
- Canvas all options for getting the work done, including redeployment, secondment or contractors.
- Decide on the appropriate mode of employment, eg. continuing, fixed-term, casual, full-time or part-time.
- Decide on whether recruitment will be internal or external, and consider whether candidates will be drawn from interstate or overseas (see Attraction strategies section).
- Consult with and update existing staff as necessary.
- Seek advice from your HR Partnership team if you wish to recruit overseas or offer special remuneration arrangements e.g. market loadings, performance bonuses, allowances, relocation expenses and other benefits.
- Familiarise yourself with the process of getting approval to recruit.
- Use the Recruitment Process Overview to develop a recruitment schedule, taking relevant deadlines and tasks into account.
- Set aside times for:
- Completing the approval paperwork
- Identifying and determining the availability of your selection panel
- Preparing the interview and candidate paperwork for the shortlist meeting and interviews
- Organising interviews including arranging dates, room bookings, car parking and ensuring the confidentiality of candidates
- Shortlisting, interviewing and evaluating candidates
- Planning the induction process.
- Inform all staff that will be assisting you with the recruitment of the expected timelines and any tasks assigned to them so they can plan ahead.
