At UTS we use a position description to capture the skills, experience, qualifications, knowledge and attributes that are required to successfully perform a job. A position description should provide the reader with a good understanding of the role by providing information that clarifies and describes the job, its functions and reporting relationships.

This section of the HR website is designed to assist you to write a position description (PD) in the UTS prescribed format.

How to use this site:

The navigation on the left hand side of your screen follows the sections of the position description format. By reading through each in order you will find the advice you need to complete that section of the position description. Download the Position Description Template and fill it in as you complete each section.

You might be writing or revising a position description in order to recruit a new staff member or perhaps to have a current role re-evaluated. Further information and resources on these processes can be found on the Recruiting Staff and Job Evaluation pages of this site.       

Further information and assistance can be provided by contacting your HR Partner in the Human Resources Unit.

General Guidelines

• the position description (PD) should reflect the needs of the work area
• the language and content must be correct and up-to-date and reflect the level of responsibility and outcomes expected 
• gender specific language must not be used
• the PD should be in a concise and summarised format
• jargon and acronyms should be minimised. If using abbreviations, spell them out the first time they appear
• write in an active voice
• do not assume the reader has prior knowledge of this position.
• the PD should not exceed 3 to 5 pages. Use the PD template available on the HR website.

SECTION 1 - PURPOSE OF THE ROLE