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UTS Human Resources

A staff member can be required by their supervisor to work reasonable overtime at overtime rates. Where possible, supervisors should give at least 48 hours notice that overtime is required.

Overtime may be paid or accrue as time off in lieu of overtime. Time off in lieu of overtime may be available subject to agreement between the staff member and supervisor. Time off in lieu of overtime will accrue at the rate equivalent to the amount of overtime that would otherwise have been paid.

6.1 When overtime applies

To be eligible for overtime or time in lieu of overtime, a staff member must be required by their supervisor to work additional hours on an overtime basis. The arrangements applicable to the overtime or time in lieu of overtime must be agreed in advance of the additional work being performed. Overtime (as a payment or time in lieu) will occur when a staff member is required to work as set out within the tables below:

Standard Day Work

  • outside of the ordinary span of hours for day staff (ie 7.00am to 7.00pm, Monday to Friday)
  • more than seven hours in any day
  • more than 35 hours in any week
  • more than 140 hours in the four-week cycle

Shift Work

  • more than seven hours in any day
  • more than 35 hours in any week
  • more than 140 hours in the four-week cycle

Alternative Hours Arrangement

  • outside of the ordinary span of hours for day staff (ie 7.00am to 7.00pm, Monday to Friday)
  • more than nine hours in any day
  • more than 45 hours in any week
  • more than 140 hours in the four-week cycle

Flexible Hours Options

RDO Scheme

  • outside of the ordinary span of hours for day staff (ie 7.00am to 7.00pm, Monday to Friday)
  • more than 140 hours in the four-week cycle plus credit time towards RDO

Flexitime Scheme

  • outside of the ordinary span of hours for day staff (ie 7.00am to 7.00pm, Monday to Friday) unless there is an agreement between the staff member and supervisor that the staff member can accrue flexitime outside of the relevant span of hours (refer to Section 5.2(d) )
  • more than 140 hours in the four-week cycle plus credit hours of flexitime


Note: Given the flexible nature of the flexitime scheme, it is important that the staff member and supervisor agree about the amount of additional time worked that will be handled as flexileave rather than overtime or time in lieu of overtime.

Overtime applies to part-time staff in the same way as for full-time staff. Part-time staff cannot be required to work additional hours on a day that they would not normally work. Refer to Section 6.6 for arrangements associated with additional hours for part-time staff which do not occur as overtime.

Refer to Section 9 for information about overtime for casual staff.

6.2 Rates payable for overtime

Overtime (as a payment or time in lieu) will be calculated as follows:

Monday to Friday

  •  150% of the staff member’s ordinary rate of pay for the first two consecutive hours, and
  • 200% of the ordinary rate of pay for the rest of the overtime where more than two hours overtime is worked on any one occasion.

Saturday 

  • 150% of the staff member’s ordinary rate of pay for the first two consecutive hours, and
  • 200% of the ordinary rate of pay for the rest of the overtime where more than two hours overtime is worked on any one occasion.
  • a minimum payment of three hours except when overtime is worked immediately before or after a rostered shift.

Sunday 

  • 200% of the ordinary rate of pay
  • a minimum payment of three hours except when overtime is worked immediately before or after a rostered shift.

Arrangements for payment for work performed on a public holiday are set out in Clause 39, (Payment for Work on Public Holidays) of the Agreement.

For Shift Workers, shift loadings will not be paid when overtime is paid.

6.3 Meal allowance during overtime

Staff who are required to work overtime and who take at least a half hour unpaid meal break may claim a meal allowance as set out below:

  • breakfast $14.11 (paid when the staff member is required to work at least two hours overtime prior to 8.00am)
  • lunch $18.29 (paid when the staff member is required to work at least two hours overtime prior to 1.00pm and two hours after 1.00pm)
  • dinner $33.30 (paid when the staff member is required to work at least two hours overtime after 5.00pm).

6.4 Claim for payment of overtime

Overtime claims must be submitted at the end of the four-week cycle in which the overtime was worked.

An overtime claim must be submitted via “Employee Self Service” in the neo HR/Finance System. The neo online pay claims help provides guidance on applying.

6.5 Taking Time off in Lieu of Overtime

Time off in lieu of overtime must normally be taken within one month of the overtime being worked at a time approved by the supervisor and subject to operational requirements.

If the time off in lieu of overtime cannot be taken, the time may be credited to the staff member’s annual leave balance with the agreement of the Dean/Director.

6.6 Additional Hours for Part-time Staff

Part-time staff may agree with their supervisor to work additional hours but not as overtime. Such additional hours will be paid at the relevant casual rate of pay (including the casual loading).

An arrangement to work additional hours may occur when a part-time staff member and a supervisor agree to increase the staff member’s weekly or fortnightly hours during a work cycle. When this arrangement is for more than a single work cycle then an application for a temporary or permanent variation to hours of work should be made (refer to the Temporary Variation to Hours or Mode of Employment - Principles and Procedures, HR Manual 3.17).