4.1 Standard Day Work
Staff designated as day staff perform their weekly hours within the span of 7.00am to 7.00pm Monday to Friday (excluding public holidays). A day staff member will work their daily hours within the span of hours as required by their supervisor.
Work unit requirements may change from time to time and if this affects the “established pattern of hours” worked by staff then changes to hours must be introduced in accordance with the requirements of Clause 36.6 of the Agreement. The introduction of shift arrangements into areas which have been operating under standard day arrangements must be undertaken in accordance with Clauses 37.4 and 37.5 of the Agreement .
A day staff member may be required by their supervisor to complete a timesheet in a format approved by their supervisor (1) . All staff approved to participate in the Flexi-time Scheme must record their hours (see Section 5.2 Flexitime Scheme). The timesheet must be submitted to the supervisor at the end of the four-week work cycle and must also be approved by the supervisor. Timesheets should be retained for six years in accordance with the State Records Act 1998 (NSW) (University Records can assist with the filing and retention of timesheets).
4.2 Shift Work
Staff designated as shift staff perform their hours of work according to a shift roster. The span of hours for shift workers extends beyond 7.00am to 7.00pm Monday to Friday. Shift staff will be provided with two consecutive days off per week unless otherwise agreed between a staff member and supervisor.
Shift staff may be paid a shift loading depending on the commencement time of their shift. Clause 37.6 of the Agreement sets out shift loadings. Shift staff will need to claim the relevant shift loading by submitting an online pay claim via "Employee Self Service" in the Neo HR/Payroll system.
A work unit may introduce shift arrangements for staff who are designated as day staff in accordance with the managing change clause (Clause 16) and Clause 37.5 of the Agreement .
A shift staff member may be required by their supervisor to complete a timesheet in a format approved by their supervisor (2). The timesheet must be submitted to the supervisor at the end of the four-week work cycle and must also be approved by the supervisor. Timesheets should be retained for six years in accordance with the State Records Act 1998 (NSW) (University Records can assist with the filing and retention of timesheets).
4.3 Alternative Hours Arrangements
Standard Day Staff or Shift Workers can apply to work under an Alternative Hours Arrangement on a temporary or on-going basis.
An Alternative Hours Arrangement would suit a staff member who works regular hours but not in the standard seven hour day or 35 hour week pattern. The following are examples of Alternative Hours Arrangements:
- compressed working hours; for example, working all weekly or fortnightly hours over four or nine days, respectively to allow one day off per week or fortnight respectively;
- late start times or early finish times one or more days per week to accommodate regular family or other personal appointments and/or peaks and troughs in workload
Alternative Hours Arrangements must comply with the following:
(a) for day staff, daily hours must remain within the span of hours (ie 7.00am to 7.00pm, Monday to Friday)
(b) the number of hours (excluding meal breaks) that can be worked must not exceed the following:
- nine hours per day
- 45 hours per week
- 140 hours per four-week cycle
(c) the hours must be regular, that is the same pattern of hours will apply across the work cycle and from work cycle to work cycle.
The following process is required to establish an Alternative Hours Arrangement:
(a) the staff member and supervisor must agree in writing to the details of the work arrangements including a date of commencement of the arrangement (normally ten working days or more from the date of the agreement). A supervisor cannot impose an alternative hours arrangement on a staff member – the arrangements must be agreed.
(b) the alternative hours arrangements must be supported by the Dean/Director
(c) the Director Human Resources or nominee must approve the alternative hours arrangement
(d) the staff member will be informed in writing that their alternative working hours arrangement has been approved.
Once the Alternative Hours Arrangement is in place, the staff member’s pattern of work will be entered into the Neo HR/Payroll system system. When applications for leave are submitted, the system will automatically determine the appropriate number of hours applicable to the period of the leave (eg if a staff member normally works five hours on a Monday then five hours will be deducted from the appropriate leave balance when the staff member takes leave on a Monday).
Staff who are given approval to participate in an Alternative Hours Arrangement must complete a timesheet in a format approved by their supervisor. The timesheet must be submitted to the supervisor at the end of the four-week work cycle and must also be approved by the supervisor. Timesheets must be retained for six years in accordance with the State Records Act 1998 (NSW) (University Records can assist with the filing and retention of timesheets).
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(1) Most organisational units have a timesheet format in place. If there is no standard timesheet in place refer to the forms section of the HRU website for a simple electronic time sheet - http://www.hru.uts.edu.au/manual/forms/conditions.html
(2) Most organisational units have a timesheet format in place. If there is no standard timesheet in place refer to the forms section of the HRU website for a simple electronic time sheet - http://www.hru.uts.edu.au/manual/forms/conditions.html
